St. Louis transaction coordinator
Contract-to-close coordination and listing management for agents working St. Louis City, St. Louis County, St. Charles, and the surrounding metro.
The St. Louis market moves quickly, and the agents who keep up are rarely the ones with the most hours—they are the ones who stopped spending 15 to 20 hours per contract on paperwork. Southern Charm Property Solutions takes the administrative side of your files so your week goes back to showings, listing appointments, and clients.
Coordination is remote, so a contract in Chesterfield and a listing in Florissant get the same attention on the same day, with no drive time billed to your file.
What's handled on every file
- Contract review, signature chasing, and full executed-file assembly.
- Contingency, inspection, and financing deadline tracking with dates on your calendar.
- Coordination with lender, title, and the co-op agent through closing.
- Inspection, appraisal, walkthrough, and closing scheduling.
- Compliance files prepared for your St. Louis brokerage's system of record.
- Post-closing document delivery and follow-through.
Pricing
Full transaction coordination is $350 per contract. Listing management—MLS entry, photography coordination, copywriting, and marketing collateral—is $165 per listing. Both are per file, so the cost only appears when there is a closing to pay for it. Full scope lives on the transaction coordination and listing management pages.
Areas served around St. Louis
- St. Louis City
- St. Louis County
- St. Charles
- Kirkwood & Webster Groves
- Chesterfield & Ballwin
- O'Fallon & Wentzville
- Florissant & Hazelwood
- Jefferson County
Support also extends statewide, including Cape Girardeau, Columbia, and Jefferson City.
Is it worth it in this market?
Weigh the fee against one commission check. If handing off the back office lets you carry even one more contract a quarter, it has paid for itself several times over. The guide to hiring a transaction coordinator walks through the math and the signals that it's time.
Common questions
Do you work with St. Louis brokerages and MLS systems?
Yes. Files are prepared to match your brokerage's compliance requirements, and listing work is entered into MARIS MLS along with your broker's internal systems.
What does a St. Louis transaction coordinator cost?
Full transaction coordination is $350 per contract and listing management is $165 per listing. Fees are per file—there is no monthly retainer between closings.
Do we need to meet in person?
No. Coordination is handled remotely by phone, email, and shared documents, which is why the same service covers St. Louis, St. Charles, and the surrounding counties without travel time added to your file.
Who communicates with my clients?
You stay the agent of record and the relationship owner. Southern Charm works behind the scenes under your branding, handling status updates, scheduling, and the coordination emails you would otherwise write yourself.
Working a St. Louis contract right now?
Send the details and Sue will follow up with next steps—usually the same day.
Start a conversation